Scanning

Scanning Single-Page Documents or Photos

Turn on your computer and printer, and make sure they are connected.
Load your original document. For more information, see Loading Original Documents.
NOTE: Do not load postcards, photo cards, photo paper, or small images in the Automatic Document Feeder (ADF). Place these items on the scanner glass.
In WindowsVista™:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows^® XP or Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down menu. On the next screen, click Add to locate and add the program to the list.
Click See More Scan Settings to customize your scan.
After customizing your settings, click Scan Now.

Scanning Multiple Photos Into a Single File

NOTE: Some programs do not support multiple-page scanning.

Turn on your computer and printer, and make sure they are connected.
Load your original document on the scanner glass. For more information, see Loading Original Documents.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down menu. On the next screen, click Add to locate and add the program to the list.
Click See More Scan Settings to customize your scan.
Click the Advanced button.
The Advanced Scan Settings dialog box opens.
On the Scan tab, select the Scan multiple items before output check box.
Click OK.
After customizing your settings, click Scan Now.
After you scan the first page, a Do you want to scan another page? dialog box appears.
Place the next sheet on the scanner glass, and then click Yes. Repeat until you finish scanning all pages.
When the scanning is complete, click No.
When the printer completes scanning the last page or image, a single file containing all scanned pages or images is created in the selected application.

Scanning Multiple-Page Documents

NOTE: Some programs do not support multiple-page scanning.

Turn on your computer and printer, and make sure they are connected.
Load your original document into the automatic document feeder.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down menu. On the next screen, click Add to locate and add the program to the list.
Click See More Scan Settings to customize your scan.
After customizing your settings, click Scan Now.
The printer scans all pages loaded in the ADF. When all pages in the ADF are scanned, a single file containing all scanned pages is created in the selected application.

Scanning Across a Network

Turn on your computer and printer, and make sure they are connected.
Make sure your computer and printer are both attached to the network.
NOTE: Dell™ printers can only be attached to a network using a Dell Network Adapter (sold separately).
Load your original document.
From the main menu, press the up or down Arrow button to scroll to Scan, and then press the Select button .
The printer automatically detects if it is connected to a network. If it is connected to a network, the Host Selection screen appears. If it is not connected to a network, the Scan Mode menu appears.
From the Host Selection screen, choose the computer to which you want to send the document, and then press the Select button .
NOTE: The computer must have the printer software installed. Use the Drivers and Utilities CD to install the printer software.

Enter the four-digit PIN specified for the host computer, and then press the Select button select button .

NOTE: You can view or change the PIN or the name of the computer to which you want to send your scan. For more information, see Setting the Computer Name and PIN. The PIN is not required by default; it is only requested if the PIN has been set.

The printer downloads a list of applications from your computer.

From Scan to, press the left or right Arrow button to choose an application to which to send your scan.
Make any necessary changes to your scan settings, and then press the Start button .
The scan opens on the computer you selected.

Setting the Computer Name and PIN

Specify a name for your computer to enable you to locate it on the Host Selection screen when scanning across a network. If you want to restrict users from sending a scanned document to your computer, set a scan-to-network Personal Identification Number (PIN).

In Windows Vista:
1. Click ® Control Panel.
2. Click Hardware and Sound.
3. Click Printers.
In Windows XP, click Start ® Settings® Control Panel® Printers and Other Hardware® Printers and Faxes.
In Windows 2000, click Start® Settings® Printers.
Right-click your printer icon, and then click Printing Preferences.
The Printing Preferences dialog box opens.
From the Maintenance tab, click Network Support.
The Dell Networking Options dialog box opens.
From the Dell Networking Options dialog box, click Change your PC name and PIN for network scanning.
Follow the instructions on the screen.
After you specify a computer name or a PIN, click OK.

Editing Scanned Text Using Optical Character Recognition (OCR)

OCR software converts a scanned image to editable text within a word-processing program. A copy of OCR software was provided with your printer and should have been installed at the same time as your printer software.

NOTE: If you downloaded your printer drivers and software from the Dell website, OCR software was not included.

NOTE: For customers using Japanese or Simplified Chinese, ensure you have OCR software installed on your computer.

Turn on your computer and printer, and make sure they are connected.
Load your original document.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Send scanned images to: drop-down menu, select the text-editing program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down menu. On the next screen, click Add to locate and add your program to the list.
Click See More Scan Settings to customize your scan.
Click the Advanced button.
The Advanced Scan Settings dialog box opens.
On the Scan tab, ensure the Convert scanned item to text (OCR) check box is selected.
Click OK.
When you finish customizing your settings, click Scan Now.
The scanned text opens in the program you selected.

Editing Scanned Images

Turn on your computer and printer, and make sure they are connected.
Load your original document. For more information, see Loading Original Documents.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Send scanned image to: drop-down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down menu. On the next screen, click Add to locate and add your program to the list.
Click See More Scan Settings to customize your scan.
After customizing your settings, click Scan Now.
When the image has finished processing, it opens in the program you selected.
Edit the image using the tools available in your program. You may be able to:
- Remove red eye
- Crop your image
- Add text to your image
- Adjust the brightness and contrast of your image
For more information, see the documentation that came with your graphics program.

Saving an Image on Your Computer

Turn on your computer and printer, and make sure they are connected.
Load your original document. For more information, see Loading Original Documents.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Productivity Tools section, click Save an image on my computer.
Follow the instructions on your screen to save an image on your computer.

E-Mailing a Scanned Image or Document

NOTE: If your printer is connected to a network using a wireless or Ethernet connection, you must start your scan from the printer operator panel. For more information, see From a Networked Printer.

Turn on your computer and printer, and make sure they are connected.
Load your original document. For more information, see Loading Original Documents.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Productivity Tools section, click E-mail an image or document.
Follow the instructions on the screen to prepare the document for e-mail.
Click Next.
Open your e-mail program, write a note to accompany the attached document, and then send it.
NOTE: See Help in your e-mail program for more information on attaching documents to your e-mail.

From a Networked Printer

Turn on your computer and printer, and make sure they are connected.
Make sure your computer and printer are both attached to the network.
NOTE: Dell printers can only be attached to a network using a Dell Network Adapter (sold separately).
Load your original document. For more information, see Loading Original Documents.
From the printer operator panel, press the up or down Arrow button to scroll to Scan, and then press the Select button .
From the Host Selection screen, choose the computer to which you want to send the document, and then press the Select button .
NOTE: The computer must have the printer software installed. Use the Drivers and Utilities CD to install the printer software.

If necessary, enter the four-digit PIN specified for the host computer, and then press the Select button select button .

The printer downloads a list of applications from your computer.

From Scan to, press the left or right Arrow button to scroll to Email.
Make any necessary changes to your scan settings, and then press the Start button .
The printer attaches your scan to a new e-mail message in your default e-mail application. Write a note to accompany the attached document, and then send it.

Resizing Images or Documents

Turn on your computer and printer, and make sure they are connected.
Load your original document. For more information, see Loading Original Documents.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.

Click Preview Now.

NOTE: If the size of the scan (found in the upper right corner of the preview window) appears in red, you do not have the system resources available to perform the scan at the resolution or size you have selected. To correct this problem, you can either reduce the resolution or the size of your scan area.

From the Productivity Tools section, select Enlarge or reduce an image.
Follow the instructions on the screen to select the size of your new image.
After customizing your image, click Scan Now.

Cleaning up Scanned Copies of Newspaper Items

Turn on your computer and printer, and make sure they are connected.
Lay the newspaper article or clipping face down onto the scanner glass.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Click Dell All-In-One Center.
The Dell All-In-One Center opens.
Click See More Scan Settings or See More Copy Settings.
Click Advanced.
The Advanced Scan Settings dialog box opens.
On the Image Patterns tab, click Remove image patterns from magazine/newspaper (descreen).
Select the Best Quality or the Best Speed option.
In the What was scanned? drop-down menu, select the type of item you scanned or copied.
Click OK to save the settings.
Scan or copy the item.

Converting Your Photo Collection to Electronic Format

Turn on your computer and printer, and make sure they are connected.
In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Click Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Productivity Tools section, click MagiChop - Save multiple photos.
Place the photos on the scanner glass, spacing them from each other and from the edge of the glass.
Click Preview the image (required).
Choose the file location of the images.
If you want rotate and renaming options to be available after scanning, select While saving, provide rotate and rename options.
Click Scan Now.

Changing Scan Settings

Using Your Computer

In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.
The Dell All-In-One Center opens.
From the Send scanned images to: drop down menu, select the program you want to use.
NOTE: If the program you want to use is not listed, select Search for more in the drop-down menu. On the next screen, click Add to locate and add the program to the list.
Click See More Scan Settings to:
- Select what kind of document is being scanned.
- Select a scan quality.
Click the Advanced button to change options such as paper size and quality.

To make any changes, click the following tabs:

Click this tab:	To:
Scan	Choose a color depth. Select a scan resolution. Adjust the sensitivity of the auto-crop tool. Set the area to be scanned. Use the OCR program to convert scanned items to text. Indicate that you are scanning multiple items. Update the list of applications to send scans to. Update the default fax driver.
Image Enhancements	Straighten images after scan (deskew). Sharpen your blurry images. Adjust the brightness of your image. Adjust the color correction curve (gamma) of your image.
Image Patterns	Smooth the conversion of a gray image to a black-and-white dot pattern. Remove image patterns from magazines or newspapers (descreen). Reduce the background noise on your color document.

Click OK.
After customizing your settings, click Scan Now.