Printing

Printing Documents

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper.

3. With your document open, click File® Print.

   The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Print Setup and Advanced tabs, make any necessary changes for your document.

6. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

7. Click OK or Print.

Printing Photos

NOTE: Dell recommends you use a color cartridge and a photo cartridge for printing photos.

1. Turn on your computer and printer, and make sure they are connected.

2. Load paper with the print side facing down.

   NOTE: Photo/glossy paper is recommended for printing photos.

3. With your document open, click File® Print.

   The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Print Setup tab, select Photo, and then select the dpi settings for the photo from the drop-down menu.

   NOTE: To print borderless photos, click the Borderless check box on the Print Setup tab, and then select the borderless paper size from the drop-down menu on the Advanced tab. Borderless printing is only performed if you are using photo/glossy paper.

6. On the Print Setup and Advanced tabs, make any necessary changes for your document.

7. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

8. Click OK or Print.

9. Remove each photo after it exits the printer to prevent your photos from sticking together or smudging.

NOTE: Before placing your prints in a nonadhesive photo album or frame, allow sufficient time for the prints to dry thoroughly (12 to 24 hours, depending on ambient conditions). This maximizes the life of your prints.

Printing Envelopes

1. Turn on your computer and printer, and make sure they are connected.

2. Load the envelope with the print side facing down.

   

3. With your document open, click File® Print.

   The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Print Setup tab, select Envelope orientation, and then choose the size of the envelope from the Paper size: drop-down menu.

   NOTE: If you are mailing within Japan, the envelope can be printed in portrait orientation with the stamp in the lower right corner or in landscape orientation with the stamp in the lower left corner. If you are mailing internationally, print landscape orientation with the stamp in the upper left corner.

6. On the Print Setup and Advanced tabs, make any necessary changes for your document.

7. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

8. Click OK or Print.

• This printer is compliant with Bluetooth Specification 1.2. It supports both Object Push Profile (OPP) and PCL3 printing. Check with your Bluetooth-enabled device manufacturers (cellular phone or PDA) to determine their hardware compatibility and interoperability. It is recommended that you use the latest firmware on your Bluetooth-enabled device.

• To print Microsoft documents from your Windows^® Mobile/Pocket PC PDA, additional third-party software and drivers may be required. For more information about the required software and drivers, please check the documentation of your PDA.

• Before you call Dell customer support, see the section for information on setting up a connection with a Bluetooth-enabled device. You can also visit the Dell Support website at support.dell.com. This website contains the latest documentation. Ensure that you read the documentation that came with your Bluetooth device for setup instructions.

Setting up a Connection Between Your Printer and a Bluetooth-Enabled Device

NOTE: The printer does not support printing files from your computer using a Bluetooth connection.

You need to set up a connection between a Bluetooth-enabled device and your printer if you are sending a print job from the Bluetooth device for the first time. You must repeat the setup if:

• You reset the printer to its factory default settings. For more information, see Restoring Factory Default Settings.

• You changed the Bluetooth security level or the Bluetooth pass key. For more information, see Setting the Bluetooth Security Level.

• The Bluetooth-enabled device you are using requires users to set up a Bluetooth connection on every print job. Refer to the instructions included with the device for Bluetooth printing information.

• You cleared the contents of the Bluetooth device list. For more information, see Bluetooth Mode.

• The name of the Bluetooth device you are using is automatically deleted from the Bluetooth device list.

  When the Bluetooth security level is set to High, the printer saves a list of up to eight Bluetooth devices that have previously set up a connection with the printer. If there are already eight devices on the list, and then you need to set up a connection for another Bluetooth device, the first device is automatically deleted from the list so that the new device can be stored. You need to repeat the setup of the deleted device to be able to send a print job to the printer.

NOTE: You need to set up a connection for each Bluetooth device that you use to send a print job to the printer.

To set up a connection between the external Bluetooth-enabled device and the printer:

1. Activate Bluetooth on the device.

   Refer to the device documentation for information.

2. Turn on the printer.

3. Insert a USB Bluetooth adapter (sold separately) into the PictBridge port.

   

4. Press the up or down Arrow button to scroll to Setup, and then press the Select button .

5. Press the up or down Arrow button to scroll to Change Bluetooth Default Settings, and then press the Select button .

6. From Bluetooth Enabled, press the left or right Arrow button to scroll to On.

7. From Discovery Mode, press the left or right Arrow button to scroll to On.

8. From Security, press the left or right Arrow button to choose a security level.

   NOTE: If the security level is set to High, you need to specify a pass key for the USB Bluetooth adapter. Any external Bluetooth-enabled device needs to enter this pass key to send a print job to your printer.

9. Press the Back button to save your settings and go back to the previous menu.

Printing from a Bluetooth-Enabled Device

1. Make sure the external Bluetooth-enabled device is set up to print to the printer. Refer to the device documentation for information.

   NOTE: Some devices display the USB Bluetooth adapter's name or address. Access the Bluetooth Default Settings menu to view the name and address of your USB Bluetooth adapter.

2. Insert a USB Bluetooth adapter (sold separately) into the PictBridge port.

   

   NOTE: Do not remove the Bluetooth-enabled device or touch the printer near the area of the memory cards or Bluetooth-enabled device while actively printing from Bluetooth. Data corruption can occur.

3. Set Bluetooth Enabled and Discovery Mode to On.

   1. From the main menu, press the up or down Arrow button to scroll to Setup, and then press the Select button .

   2. Press the up or down Arrow button to scroll to Change Bluetooth Default Settings, and then press the Select button .

   3. From Bluetooth Enabled, press the left or right Arrow button to scroll to On.

   4. Press the up or down Arrow button to scroll to Discovery Mode, and then press the left or right Arrow button to scroll to On.

   5. Press the Back button .

4. From your external Bluetooth-enabled device, send the print job to the printer. Refer to the device documentation for more information.

   NOTE: If the security level is set to High, you are required to enter the pass key from the external Bluetooth-enabled device. The pass key can be changed or viewed in the Bluetooth Default Settings menu. For more information, see Bluetooth Mode.

Setting the Bluetooth Security Level

1. Turn on the printer.

2. Press the up or down Arrow button to scroll to Setup, and then press the Select button .

3. Press the up or down Arrow button to scroll to Change Bluetooth Default Settings, and then press the Select button .

4. From Bluetooth Enabled, press the left or right Arrow button to scroll to On.

5. Press the up or down Arrow button to scroll to Security Level, and then press the left or right Arrow button to choose a security level.

   • Choose Low to allow Bluetooth devices to connect and send print jobs to your printer without requiring users to enter a pass key.

   • Choose High to require users to enter a four-digit numeric pass key on the Bluetooth device before connecting and sending print jobs to the printer.

6. If you set the security level to High, press the down Arrow button to scroll to Pass Key.

   The default pass key is set to 0000.

7. Press the left Arrow button repeatedly to erase the default pass key, and then use the keypad to enter a new four-digit pass key.

8. Press the Back button to save your changes.

Printing Photos From a PictBridge-Enabled Camera

Your printer supports printing from a PictBridge-enabled camera.

1. Turn on your printer.

2. Insert one end of the USB cable into the camera.

3. Insert the other end of the USB cable into the PictBridge port on the front of the printer.

   See the instructions included with your camera for selection of the appropriate camera USB settings and PictBridge connection and usage information.

   

   NOTE: When your printer is not connected to a computer, and a PictBridge camera is connected to your printer, some of the functions of your printer operator panel buttons may be unavailable. These functions become available after you disconnect the PictBridge camera from your printer.

4. Turn on your digital camera.

   The printer automatically enters PictBridge mode.

5. See the instructions included with your camera to begin printing photos.

NOTICE: Do not remove the PictBridge-enabled device or touch the printer near the area of the memory card or PictBridge-enabled device while actively printing from PictBridge. Data corruption can occur.

NOTE: If your digital camera has computer and printer (PTP) USB mode selections, use the printer (PTP) USB mode selection for PictBridge printing. For more information, see the documentation included with your camera.

Printing More Than One Page on a Sheet of Paper

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper.

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Advanced tab, select N-up from the Layout drop-down list.

6. From the Pages per sheet drop-down list, select how many pages you want to be printed on one sheet.

7. Select the Print Page Borders check box if you want borders between pages.

8. On the Print Setup tab and Advanced tab, make any additional changes for your document.

9. Select the number of pages to print on each page.

10. After customizing your settings, click OK.

    The Printing Preferences dialog box closes.

11. Click OK or Print.

Printing an Image as a Multi-Page Poster

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper.

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Advanced tab, select Poster from the Layout drop-down list.

6. Select the size of the poster.

7. On the Print Setup tab and Advanced tab, make any additional changes for your document.

8. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

9. Click OK or Print.

Printing a Banner

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper.

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Advanced tab, select Banner from the Layout drop-down list, and then select Letter Banner or A4 Banner from the Banner Paper Size drop-down list.

6. On the Print Setup and Advanced tabs, make any additional changes for your document.

7. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

8. Click OK or Print.

   NOTE: Once the printer begins printing, wait until you can see the leading edge of the banner exiting the printer, and then carefully unfold the paper down to the floor in front of the printer.

Printing Collated Copies of Your Document

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper.

3. With your document open, click File® Print.

   The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Print Setup tab, specify the number of copies to print.

   NOTE: You must specify more than one copy for the Collate copies check box to become active.

6. Select the Collate copies check box.

7. On the Print Setup and Advanced tabs, make any additional changes for your document.

8. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

9. Click OK or Print.

Printing a Booklet

Before you change any Print Properties settings, you must select the correct paper size from the program. You can print booklets using these paper sizes:

• Letter

• A4

1. Load the paper. For more information, see Loading Paper.

2. With your document open, click File® Print.

3. From the Print dialog box, click Properties, Preferences, Options, or Setup (depending on the program or operating system).

4. Click the Advanced tab.

5. From the Layout drop-down menu, select Booklet.

6. If you are printing a large booklet, select a number of Printed sheets per bundle.

   1. Click Options® Layout Options.

   2. From the Printed sheets per bundle drop-down menu, select a number of printed sheets per bundle.

   NOTE: A bundle is a set number of sheets of paper folded together. The printed bundles are stacked, one on top of the other, keeping the correct page order. The stacked bundles can be bound to make a booklet. When printing with a heavier paper stock, select a smaller number of Printed sheets per bundle.

7. Click OK to close any printer software dialog boxes that are open.

8. Print the document.

NOTE: For help binding and assembling the booklet, see Assembling a Booklet.

Assembling a Booklet

1. Flip the printed stack of papers over in the paper exit tray.

2. Take the first bundle from the stack, fold it in half, and then set it aside with the front page down.

3. Take the next bundle from the stack, fold it in half, and then stack it with the front page down on top of the first bundle.

   

4. Stack the rest of the bundles with the front page down, one on top of the other, until the booklet is complete.

5. Bind the bundles together to complete the booklet.

   

Automatic Duplex

Automatic duplex allows you to print your document on both sides of the paper without having to manually re-orient the sheets. Make sure:

• You installed the optional duplex unit.

• You loaded letter size or A4 plain paper. You cannot duplex-print on envelopes, card stock, or photo paper.

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper.

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

5. Click the Advanced tab, and then select the 2-sided printing check box.

6. From the drop-down list, select Automatic.

7. Select how you want to bind your pages.

8. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

9. Click OK or Print.

Manual Duplex

Manual duplex allows you to print your document on both sides of the paper. The printer prints the odd-numbered pages of the document on the front sides of the paper. Reload the document with the blank side of the paper facing down, and print the even-numbered pages of the document on the back sides of the paper.

1. Turn on your computer and printer, and make sure they are connected.

2. Load the paper. For more information, see Loading Paper.

3. With your document open, click File® Print.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

5. Click the Advanced tab, and then select the 2-sided printing check box.

6. From the drop-down list, select Manual.

7. Select how you want to bind your pages.

8. After customizing your settings, click OK.

   The Printing Preferences dialog box closes.

9. Click OK or Print.

10. When all the odd-numbered pages have exited the printer, follow the instructions on your computer screen.

Sent From a Local Computer

There are two ways to cancel a print job sent from a computer that is connected to the printer by a USB cable.

From the Printers folder:

1. In Windows Vista™:

   1. Click ® Control Panel.

   2. Click Hardware and Sound.

   3. Click Printers.

   In Windows^® XP, click Start ® Settings® Control Panel® Printers and Other Hardware® Printers and Faxes.

   In Windows 2000, click Start ® Settings® Printers.

2. Right-click the Dell 968 AIO Printer icon.

3. Click Open.

4. Select the job you want to cancel from the list that appears.

5. From the Document menu, click Cancel.

From the Printing Status window:

The Printing Status window automatically opens at the bottom-right part of your screen when you send a print job. Click Cancel Printing to cancel the current print job.

From the Taskbar:

1. Double-click the printer icon at the bottom-right portion of your computer screen or the Taskbar.

2. Right-click the print job that you want to cancel.

3. Click Cancel.

Sent From a Bluetooth-Enabled Device

From the printer:

• Press the Cancel button to cancel the print job and terminate the Bluetooth connection.

• Press the Power button to cancel the print job, terminate the Bluetooth connection, and turn the printer off.

From the Bluetooth-enabled device:

See the documentation that came with your device for information.

Sent From a Computer Over a Wireless Network

1. In Windows Vista:

   1. Click ® Control Panel.

   2. Click Hardware and Sound.

   3. Click Printers.

   In Windows XP, click Start ® Settings® Control Panel® Printers and Other Hardware® Printers and Faxes.

   In Windows 2000, click Start ® Settings® Printers.

2. Right-click the Dell 968 AIO Printer icon.

3. Click Open.

4. Select the job you want to cancel from the list that appears.

5. From the Document menu, click Cancel.

Changing Printing Preferences Defaults

When you send a document or photo to print, you can specify various settings such as print on both sides of the paper, print in higher or lower quality, print only in black and white, and more. If you have preferred settings, you can make these the default so you do not have to specify your printing preferences each time you send a print job.

To make your preferred settings the default print settings for most programs, open the Printing Preferences dialog box from the Printers folder.

1. In Windows Vista:

   1. Click ® Control Panel.

   2. Click Hardware and Sound.

   3. Click Printers.

   In Windows XP, click Start® Settings® Control Panel® Printers and Other Hardware® Printers and Faxes.

   In Windows 2000, click Start® Settings® Printers.

2. Right-click the Dell 968 AIO Printer icon.

3. Select Printing Preferences.

4. Change the settings that you want to set as default when printing from most programs.

From the Print Setup tab, you can:

• Change the default print quality to Automatic, Draft, Normal, or Photo.

• Change the default media type and paper size.

• Make black and white printing and borderless printing the default setting.

• Change the default orientation.

• Change the default number of copies.

From the Advanced tab, you can:

• Make automatic two-sided printing (duplex) the default.

• Extend dry time when duplexing print jobs by default.

• Specify layouts that you want to set as default.

From the Maintenance tab:

There are no print settings to set as default from the Maintenance tab. From here, you can

• Install, clean, and align ink cartridges.

• Print a test page.

• Get information on sharing your printer on a network.