Loading Paper and Originals

Loading Paper

1. Fan the paper.

   

2. Remove the paper tray. Push the lever in, and then extend the tray until it is long enough to accommodate the length of the paper.

   

3. Load paper in the paper tray, and then adjust the paper guides.

   NOTE: You can only load letter size, legal size, or A4 paper in the optional paper tray.

   

4. Replace the paper tray.

   

5. Extend the paper support on the paper tray, and then lift the paper stop.

   

   NOTE: The paper exit tray can hold up to 100 sheets of paper.

Print Media Guidelines

Load up to:	Make sure:
150 sheets of plain paper	The paper guides rest against the edges of the paper. You load the paper with the print side facing down and the top going into the printer first. You select Automatic, Draft, Normal, or Photo print quality. Do not select Draft if you have a Photo cartridge installed.
10 envelopes in the paper tray 1 envelope into the small media feeder	The print side of the envelope faces down. You can also insert envelopes into the small media feeder one at a time. You print the envelopes with Landscape orientation with the return address on the left. NOTE: If you are mailing within Japan, the envelope can be printed in Portrait orientation with the stamp in the lower right corner or in Landscape orientation with the stamp in the lower left corner. If you are mailing internationally, print Landscape orientation with the stamp in the upper left corner. You select the correct envelope size. Select the next biggest size if the exact envelope size is not listed, and set the left and right margins so your envelope text is correctly positioned.
20 sheets of banner paper	You remove all paper from the paper input tray before inserting banner paper. You use banner paper designed for inkjet printers. You select A4 Banner or Letter Banner paper size. NOTE: For more information on how to load banner paper, see Loading Banner Paper.
25 greeting cards, index cards, postcards, or photo cards in the paper tray 1 greeting card, index card, postcard, or photo card into the small media feeder 30 sheets of Hagaki or Hagaki photo cards in the paper tray	The print side of the cards faces down. You can also insert cards into the small media feeder one at a time. You select Automatic, Normal or Photo print quality.
50 sheets of glossy/photo or heavyweight matte paper	The print side of the paper faces down. The paper guides rest against the edges of the paper. You select Automatic, Normal or Photo print quality.
10 mm stack of iron-on transfers	You follow the loading instructions on the iron-on transfer packaging. The print side of the transfer faces down. The paper guides rest against the edges of the transfer. You select Automatic, Normal or Photo print quality.
50 sheets of transparencies	The rough side of the transparencies faces down. The paper guides rest against the edges of the transparencies. You select Automatic, Draft, Normal or Photo print quality.
25 sheets of labels	The print side of the labels faces down. The top of the labels feeds into the printer first. The paper guides rest against the edges of the paper.
150 sheets of letterhead paper	The print side of the letterhead faces down. The top of the letterhead feeds into the printer first. The paper guides rest against the edges of the paper.
150 sheets of custom size paper	The paper fits within these dimensions: Width: 3.0 – 8.5 inches (76 – 216 mm) Length: 5.0 – 17.0 inches (127 – 432 mm) The print side of the paper faces down. The paper guides rest against the edges of the paper.

Loading Banner Paper

1. Remove the paper tray.

2. Remove any paper from the tray.

3. Push the lever in, and then extend the tray until it is long enough to accommodate legal size paper.

   

4. Replace the paper tray.

5. Tear off only the number of banner pages needed for the banner.

6. Set the stack of paper on a flat surface in front of the printer.

7. Slide the first sheet of the banner over the handle and all the way into the back of the paper tray.

   

Understanding Tray Linking

If you purchased an optional paper tray, you can set the trays to link to each other. Tray linking enables the automatic linking feature for trays when you load the same size and type of paper in the standard and optional paper trays. The printer automatically links the trays; when one tray is empty, paper feeds from the next linked tray.

For example, if you have the same size and type of paper in Tray 1 (standard paper tray) and Tray 2 (optional tray), the printer selects print media from Tray 1 until it becomes empty, and then the printer automatically feeds print paper from Tray 2.

In addition, you can load a different size of paper for each tray so that the printer picks the paper that matches the size of the fax you received. For example, if letter size is loaded in Tray 1 and legal size is loaded in Tray 2, if you receive a legal size fax, the printer picks from Tray 2.

NOTE: You can only load letter size, legal size, or A4 paper in the optional paper tray.

You can enable Tray Linking after you have installed the optional paper tray. You can also turn this option on and off, as needed.

Enabling Tray Linking for Print Jobs Using the Computer

1. Turn on your computer and printer, and make sure they are connected.

2. Load paper of the same type and size in both paper trays.

3. With your document open, click File® Print.

   The Print dialog box opens.

4. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

5. On the Print Setup tab, select Automatic from the Paper Source drop-down list.

6. On the Print Setup and Advanced tabs, make any necessary changes for your document.

7. When you finish customizing your settings, click OK.

   The Printing Preferences dialog box closes.

8. Click OK or Print.

Enabling Tray Linking for Print Jobs Using the Operator Panel

1. From the main menu, use the up or down Arrow button to scroll to Setup, and then press the Select button .

2. From Paper Handling, press the Select button .

3. Press the up or down Arrow button to scroll to Tray Linking, and then press the left or right Arrow button to scroll to Auto.

4. Press the Back button .

Enabling Tray Linking For Copying Jobs

1. Load paper of the same type and size in both paper trays.

2. From the Main menu, press the up or down Arrow button to scroll to Setup, and then press the Select button .

3. From the Setup menu, press the up or down Arrow button to scroll to Change Copy Default Settings, and then press the Select button .

4. From the Copy Default Settings menu, press the down Arrow button to scroll to Paper Handling, and then press the Select button .

5. From the Paper Handling menu, specify the size and type of paper loaded in both paper trays.

6. Press the up or down Arrow button to scroll to Tray Linking, and then press the left or right Arrow button to select Auto.

7. Press the Back button to save the settings and return to the previous menu.

Enabling Tray Linking to Print Received Faxes

1. Load paper of the same type but of different sizes in both trays.

2. From the Main menu, press the up or down Arrow button to scroll to Setup, and then press the Select button .

3. From the Setup menu, press the up or down Arrow button to scroll to Change Fax Default Settings, and then press the Select button .

4. From the Fax Setup menu, press the up or down Arrow button to scroll to Fax Printing, and then press the Select button .

5. From the Fax Printing menu, press the down Arrow button to scroll to Paper Handling, and then press the Select button .

6. From the Paper Handling menu, specify the size and type of paper loaded in both paper trays.

7. Press the up or down Arrow button to scroll to Tray Linking, and then press the left or right Arrow button to select Auto.

8. Press the up or down Arrow button to scroll to Fax Source, and then press the left or right Arrow button to select the paper source.

9. Press the Back button to save the settings and return to the previous menu.

NOTE: If you load media of the same type and size in both trays, the printer picks from the next tray once the paper source you specified for faxing is empty.

Understanding the Automatic Paper Type Sensor

Your printer has an automatic paper type sensor that detects the following paper types:

• Plain/heavyweight matte

• Transparency

• Photo/glossy

If you load one of these paper types, the printer detects the paper type and automatically adjusts the Quality/Speed settings.

NOTE: Your printer cannot detect paper size.

To choose paper size:

1. With your document open, click File® Print.

   The Print dialog box opens.

2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

3. On the Print Setup tab, select the paper size.

4. Click OK.

The automatic paper type sensor is always on, unless you turn it off. To turn off the automatic paper type sensor for a specific print job:

1. With your document open, click File® Print.

   The Print dialog box opens.

2. Click Preferences, Properties, Options, or Setup (depending on the program or operating system).

   The Printing Preferences dialog box opens.

3. On the Print Setup tab, select the paper type.

4. Click OK.

To turn off the automatic paper type sensor for all print jobs:

1. In Windows Vista™:

   1. Click ® Control Panel.

   2. Click Hardware and Sound.

   3. Click Printers.

   In Windows^® XP, click Start® Control Panel® Printers and Other Hardware® Printers and Faxes.

   In Windows 2000, click Start® Settings® Printers.

2. Right-click the printer icon.

3. Click Printing Preferences.

4. On the Print Setup tab, select the paper type.

5. Click OK.

Into the ADF

You can load up to 50 sheets of an original document into the ADF for scanning, copying, and faxing. The ADF is recommended for loading multiple-page documents.

1. Load an original document text side up into the ADF.

   

   NOTE: Do not load postcards, photos, small items, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2. Adjust the paper guide on the ADF against the edges of the paper.

On the Scanner Glass

1. Open the top cover.

   

2. Place the document face down on the scanner glass.

   NOTE: Make sure the upper left corner of the front of the item aligns with the arrow on the printer.

   

3. Close the top cover.