Understanding the Software

Using the Dell All-In-One Center

The Dell All-In-One Center allows you to:

Scan, copy, fax, and use productivity tools.
Select where you want to send the scanned image.
Select the quantity and color of your copies.
Access troubleshooting and maintenance information.
Preview images you want to print or copy.
Manage photos (copy them to folders, print them, perform creative copying).

NOTE: If your printer is connected to a network using a wireless or Ethernet connection, you must start all scan and copy tasks from the printer operator panel instead of the Dell All-In-One Center.

To access the Dell All-In-One Center:

In Windows Vista™:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows^® XP and Windows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Dell All-In-One Center.

The Dell All-In-One Center includes four main sections:

In this section:	You can:
Preview Now	Select a portion of the preview image to scan or copy. View an image of what will be printed or copied.
Scan and Fax	Select the program where you want to send the scanned image. Select the type of image being scanned. Select a quality setting for your scan. Select Scan Now to scan your document or photo. Select Fax Now to scan, and then fax a copy of your document or photo. NOTE: Click See More Scan Settings to view all settings.
Copy	Select the number of copies. Select the quality and color of your copies. Select a quality setting for your copies. Specify the blank paper size. Specify the size of the original document being copied. Lighten or darken your copies (this can also be accomplished using the operator panel). Resize your copies. Select Copy Now to create copies. NOTE: Click See More Copy Settings to view all settings.
Productivity Tools	Fax an image or document. Access the Dell Fax Setup Utility. E-mail an image or document. Repeat an image several times on one page. Resize an image. Print an image as a multi-page poster. Print more than one page on a sheet of paper. Save an image on your computer. Save multiple photos. Scan and save to PDF. Edit text found in a scanned document (Optical Character Recognition). Modify an image with a photo editor.

For more information, click Help in the Dell All-In-One Center.

Using the Dell Fax Solutions Software

The Dell Fax Solutions Software allows you to:

Send a fax.
Click Send a new fax, and then follow the instructions on the computer screen.
Adjust other fax settings.
Click Adjust speed dial list and other fax settings to customize various fax settings.
View and manage your phonebook.
Click View phonebook to open the Phone book. You can add, edit, or delete contact and group information. You can also add a contact or group to your speed dial list.
View and customize cover page.
Click View cover pages to open the Cover Pages dialog. You can customize, add logos to, or choose from a variety of different ready-made cover pages for your fax.
View fax history.
Click View full activity log to see or print a detailed list of all fax activity.
Create a fax report.
Click Print activity report to see a detailed report of all fax activity. Click the Print icon to print your activity report.

NOTE: If your printer is connected to a network using a wireless or Ethernet connection, you must start a scanned fax from the printer operator panel instead of the Dell Fax Solutions Software.

To access the Dell Fax Solutions Software:

In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Click Dell Fax Solutions.
The Dell Fax Solutions Software dialog box opens.

Using Printing Preferences

You can change your printer settings in Printing Preferences depending on the type of project you want to create.

To access Printing Preferences when a document is open:

Click File® Print.
The Print dialog box opens.
Click Preferences, Properties, Options, or Setup (depending on the program or operating system).
The Printing Preferences dialog box opens.

To access Printing Preferences when a document is not open:

In Windows Vista:
1. Click ® Control Panel.
2. Click Hardware and Sound.
3. Click Printers.
In Windows XP, click Start® Settings® Control Panel® Printers and Other Hardware® Printers and Faxes.
In Windows 2000, click Start® Settings® Printers.
Right-click the Dell 968 AIO Printer icon.
Click Printing Preferences.

NOTE: Changes made to the printer settings from the Printers folder become the default settings for most programs.

The Printing Preferences dialog box has three sections:

Tab	Options
Print Setup	Quality/Speed — Select Automatic, Draft, Normal, or Photo depending on your desired output quality. Draft is the fastest option but should not be selected if you have a photo cartridge installed. If you select Photo, you can choose between 4800 dpi and 1200 dpi for glossy photo printing.
	Media Type — Allows you to set the paper type manually, or have the printer detect the paper type automatically.
	Paper Size — Select the size of your paper.
	Paper Source — Select Automatic, Tray 1/Bypass, or Tray 2. NOTE: Paper Source is only available if an optional 2nd paper tray is attached to the printer.
	Print in black and white — Print your color images in black and white to save the ink in your color cartridge. NOTE: You cannot select this setting if you have selected Use Color Cartridge for all Black Printing.
	Borderless — Select the check box if you want to print borderless photos.
	Orientation — Select how the document is arranged on the printed page. You can print using portrait or landscape orientation.
	Envelope — Select the check box if you want to print an envelope. The Paper Size area lists the envelope sizes available for printing.
	Copies — Customize how the printer prints several copies of a single print job: Collated, Normal, or Print Last Page First.
Advanced	2-sided printing — Select this to print on both sides of the paper. Select from Automatic, Manual, or Print Duplex.
	Extend dry time — Select this option if you notice ink is smeared on the bottom of the pages of your duplex print jobs. This allows the ink on the paper to dry before the duplex unit feeds it back into the printer, and prints on the other side. NOTE: You will need to wait a few seconds longer for your duplex jobs to finish if your turn this feature on.
	Layout — Select Normal, Banner, Mirror, N-up, Poster, Booklet, or Borderless.
	Automatic Image Sharpening — Automatically select the best image-sharpening level based on image content.
	Dell Customer Experience Improvement Program — Allows you to access information about, and change your status in, the Dell Customer Experience Improvement Program.
	More Options — Allows you to specify Appearance Mode and Complete-A-Print settings. You can also view the paper type that the printer detects.
Maintenance	Install Ink Cartridges
	Clean Ink Cartridges
	Align Ink Cartridges
	Print a Test Page
	Network Support

Using Memory Card Manager

Memory Card Manager allows you to display, manage, edit, print, and save photos from your memory card or USB memory key to your computer.

To launch Memory Card Manager:

Insert a memory card into the memory card slot or a USB key into the PictBridge port on the front of the printer.

NOTICE: Do not remove the memory card or USB key, or touch the printer near the area of the memory card or USB key while actively reading, writing, or printing from these devices. Data corruption can occur.

In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Select Activate Memory Card Manager.

Dell Ink Management System

Each time you print a job, a printing progress screen appears, which shows the progress of the print job as well as the amount of ink remaining and the approximate number of pages remaining in the cartridge. The page counter is hidden during the first 50 pages of cartridge use, until printing habits are learned and a more accurate count can be given. The number of pages remaining changes as a result of the type of print jobs the printer completes.

When your ink cartridge levels are low, a Low Ink Warning appears on your screen when you try to print. This warning is displayed every time you print until you install a new ink cartridge. For more information, see Replacing Ink Cartridges.

When one or both of your ink cartridges are empty, the Reserve Tank window appears on your screen when you try to print. If you continue printing, the print job may not print as you expect.

If your black ink cartridge is out of ink, you can choose to print black from the color ink cartridge (Process Black) by selecting Complete-A-Print before clicking the Continue Printing button. If you select Complete-A-Print and click Continue Printing, Process Black is used for all black printing until the black cartridge is replaced, or the option is cleared from More Options, located on the Advanced tab of the Printing Preferences. The Reserve Tank dialog does not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is installed.

If your color ink cartridge is out of ink, you can choose to print color documents in grayscale by selecting Complete-A-Print before clicking the Continue Printing button. If you select Complete-A-Print, and click Continue Printing, all color documents will print in black and white until the color cartridge is replaced or the option is cleared from More Options, located on the Advanced tab of the Printing Preferences. The Reserve Tank dialog does not display again until after the low ink cartridge has been replaced. The Complete-A-Print check box is automatically reset when a new or different cartridge is installed.

Removing and Reinstalling Software

If your printer does not function properly, or communication error messages appear when using your printer, you can remove and reinstall the printer software.

In Windows Vista:
1. Click ® Programs.
2. Click Dell Printers.
3. Click Dell 968 AIO Printer.
In Windows XP and WIndows 2000:
Click Start® Programs or All Programs® Dell Printers® Dell 968 AIO Printer.
Click Uninstall Dell 968 AIO Printer.
Follow the instructions on the screen.
Restart your computer.
Insert the Drivers and Utilities CD, and then follow the instructions on the screen.
If the installation screen does not appear:
1. In Windows Vista, click ® Computer.
  In Windows XP, click Start® My Computer.
  In Windows 2000, double-click My Computer from your desktop.
2. Double-click the CD-ROM drive icon, and then double-click setup.exe.
3. When the printer software installation screen appears, click Using a USB cable, Using a wireless network, or Using an Ethernet cable.
4. Follow the instructions on your screen to complete the installation.

Installing the Optional XPS Driver

The XML Paper Specification (XPS) driver is an optional printer driver designed to make use of the advanced XPS color and graphics features that are only available for Windows Vista users. In order to use XPS features, you must install the XPS driver as an additional driver after you install your printer.

NOTE: Before installing the XPS driver, complete the steps on the Setting Up Your Printer poster to install the printer on your computer.

NOTE: Before installing the XPS driver, you must install the Microsoft QFE Patch and extract the driver files from the Drivers and Utilities CD. To install the patch, you must have administrator privileges on the computer.

To install the Microsoft QFE Patch and extract the driver:

Insert the Drivers and Utilities CD, and then click Cancel when the Setup Wizard appears.
Click ® Computer.
Double-click the CD-ROM drive icon, and then double-click Drivers.
Double-click xps, and then double-click setupxps.
XPS driver files are copied to your computer, and any required Microsoft XPS files are launched. Follow the instructions on the screen to finish installing the patch.

To install the driver:

Click ® Control Panel.
Under Hardware and Sound, click Printer, and then click Add a Printer.
From the Add Printer dialog box, choose one of the following:
- If you are using a USB connection, make sure the USB cable is connected to the computer and printer, and then do the following:
  1. Click Add a local printer.
  2. From the Use an existing port: drop-down menu, select Virtual printer port for USB, and then click Next.
- If you are using an Ethernet or wireless connection, make sure the printer is connected to the network, and then do the following:
  1. Click Add a network, wireless or Bluetooth printer.
  2. Select your printer from the list.
  3. If your printer is not in the list, click The printer that I want isn't listed.
  4. Select Add a printer using a TCP/IP address or hostname, and then click Next.
  5. To locate your printer IP address, print a Network Setup Page from the Network Setup menu under the Setup menu on the printer.
  6. Type your printer IP address in the Hostname or IP address: box, and then click Next.
Click Have disk.
The Install From Disk dialog box opens.
Click Browse, and then navigate to the XPS driver files on your computer:
1. Click Computer, and then double-click (C:).
2. Double-click Drivers, and then double-click PRINTER.
3. Double-click the folder that has your printer model number, and then double-click Drivers.
4. Double-click xps, and then click Open.
5. From the Install From Disk dialog box, click OK.
Click Next on the following two dialog boxes.

For more information on the XPS driver, see the XPS readme file on the Drivers and Utilities CD. The file is located in the xps folder with the setupxps batch file (D:\Drivers\xps\readme).