Printing

This chapter covers tips for printing, how to print certain lists of information from your printer, and how to cancel a job.

  Tips for Successful Printing

  Sending a Job to Print

  Canceling a Print Job

  Printing a Printer Settings Page

  Printing a Font Sample List

  Using the Print and Hold Function

Tips for Successful Printing

Tips on Storing Print Media

Store your print media properly. For more information, see "Storing Print Media."

Avoiding Jams

NOTE: Dell recommends that you try a limited sample of any print media you are considering using with the printer before purchasing large quantities.

By selecting appropriate print media and loading it properly, you are able to avoid most jams. See the following for instructions on loading print media:

• "Loading Print Media in Standard and Optional Trays" (which includes the standard 250-sheet tray module, and the optional 250-sheet tray module and 500-sheet tray module)
  
  
• "Loading the Multipurpose Feeder"
  
  
• "Avoiding Jams"
  
  

If you experience a jam, see "Clearing Jams" for instructions.

Sending a Job to Print

To support all of the printer features, use the printer driver. When you choose Print from a software program, a window representing the printer driver opens. Select the appropriate settings for the specific job you are sending to print. Print settings selected from the driver override the default menu settings selected from the printer operator panel.

You may need to click Properties or Setup from the initial Print box to see all of the available printer settings you can change. If you are not familiar with a feature in the printer driver window, open the online Help for more information.

To print a job from a typical Windows application:

1. Open the file you want to print.
   
   
2. From the File menu, select Print.
   
   
3. Verify that the correct printer is selected in the dialog box. Modify the printer settings as appropriate (such as the pages you want to print or the number of copies).
   
   
4. Click Properties or Setup to adjust printer settings not available from the first screen, and then click OK.
   
   
5. Click OK or Print to send the job to the selected printer.
   
   

Canceling a Print Job

There are several methods for canceling a print job.

Canceling From the Printer Operator Panel

To cancel a print job after it has started printing:

1. Press Cancel.
   Printing is canceled.
   
   

Canceling a Job From the Computer Running Windows

Canceling a Job From the Taskbar

When you send a job to print, a small printer icon appears in the right corner of the taskbar.

1. Double-click the printer icon.
   A list of print jobs appears in the printer window.
   
   
2. Select the job you want to cancel.
   
   
3. Press <Delete> on the keyboard.
   
   

Canceling a Job From the Desktop

1. Minimize all programs to reveal the desktop.
   
   
2. Click Start ® Printers and Faxes.
   A list of available printers appears.
   
   
3. Double-click the printer you selected when you sent the job.
   A list of print jobs appears in the printer window.
   
   
4. Select the job you want to cancel.
   
   
5. Press <Delete> on the keyboard.
   
   

Printing a Printer Settings Page

To verify detailed printer settings, print a Printer Settings page. A printed Printer Settings page also allows you to verify whether or not options have been installed properly.

See "Understanding Printer Menus" to identify the display and operator panel buttons if you need help.

1. Press Menu.
   
   
2. Press until Configure appears, and then press or .
   
   
3. Press until Reports appears, and then press or .
   
   
4. Printer Settings is displayed, and then press .
   The Printer Settings page is printed.
   
   

The message Printer Settings Printing appears while the page prints. The printer returns to the Ready to Print message after the Printer Settings page prints.

If any other message appears when you print this page, see "Understanding Printer Messages" for more information.

Printing a Font Sample List

To print samples of all the fonts currently available for your printer:

1. Press Menu.
   
   
2. Press until Configure appears, and then press or .
   
   
3. Press until Reports appears, and then press or .
   
   
4. Press until either PCL Fonts List or PS Fonts List appears.
   
   
   • Select PCL Fonts List to print a listing of the fonts available to the PCL emulator.
     
     
   • Select PS Fonts List to print a listing of the fonts available to the PostScript^® 3^TM .
     
     
5. Press .
   
   

The message PCL Fonts List Printing or PS Fonts List Printing appears and remains on the operator panel until the page prints. The printer returns to the Ready to Print state after the font sample list prints.

Using the Print and Hold Function

When you send a job to the printer, you can specify in the driver that you want the printer to hold the job in memory. When you are ready to print the job, you must go to the printer and use the operator panel menus to identify which job in the memory you want to print. You can use this function to print a confidential job (Secure Print), or verify one copy before printing additional copies (Proof Print).

NOTE: The printer holds the job until you delete it by using the operator panel or you turn off the printer.

NOTE: Print and Hold functions require a minimum of 320 MB available printer memory. Also, you need to configure the RAM disk settings on either the operator panel or the printer driver.

NOTE: Depending on the documents, its job may be too big for the available memory. In this case, an error occurs.

Printing and Deleting Held Jobs

Once held jobs are stored in printer memory, you can use the printer operator panel to specify what you want to do with one or more of the jobs. You can select either Secure Print and Proof Print from the "Stored Print." Then, you select your user name from a list. If you select Secure Print, you must type the password you specified in the driver when you sent the job. See "Secure Print" for more information.

From either the Secure Print and Proof Stored Print items, you have three choices:

• Del after Print
  
  
• Save after Print
  
  
• Delete
  
  

Accessing Held Jobs From the Operator Panel

1. Press Menu.
   
   
2. Stored Print is displayed. Press or .
   
   
3. Secure Print is displayed. Press or .
   
   
4. Press until your user name appears, and then press or .
   
   
5. If you print confidential jobs (Secure Print jobs), enter the password you have specified on the printer driver, and then press .
   
   
6. Press until the job you want to print appears, and then press or .
   
   
7. Press until the way you want to print appears, and then press .
   
   
8. Enter the print quantity, and then press .
   When you select Select All in step 6 and the print quantity has been set on the computer, select Default in Doc, and then press . When you select a document in step 6, the number of copies that is specified in the printer driver appears.
   
   

Accessing the Proof Print Jobs

1. Press Menu.
   
   
2. Stored Print is displayed. Press or .
   
   
3. Press until Proof Print appears, and then press or .
   
   
4. Press until your user name appears, and then press or .
   
   
5. Press until the job you want to print appears, and then press or .
   
   
6. Press until the way you want to print appears, and then press .
   
   
7. Enter the print quantity, and then press .
   When you select Select All in step 5 and the print quantity has been set on the computer, select Default in Doc, and then press . When you select a document in step 5, the number of copies that is specified in the printer driver appears.
   
   

Proof Print

If you send a Proof Print job, the printer prints one copy and holds the remaining copies you requested from the driver in printer memory. Use Proof Print function to examine the first copy to see if it is satisfactory before printing the remaining copies.

See "Printing and Deleting Held Jobs" if you need help printing the additional copies stored in memory.

NOTE: The printer holds the job until you delete it by using the operator panel or you turn off the printer.

NOTE: When you select Del after Print, the held job is automatically deleted after printing.

NOTE: If you use Windows 9x, make sure to disable Collate in your application when doing Proof Print with Post Script.

Secure Print

When you send a job to the printer, you can specify a password from the driver. The password must be 0 to 12 digits using the numbers 0 to 9. If you do not enter the password from the printer driver, it is not required at the operation panel. This function is called "Store Print". The job is then held in printer memory until you enter the same 12-digit password from the printer operator panel and choose to print or delete the job. This ensures that the job does not print until you are there to retrieve it, and no one else using the printer can print the job.

When you select Secure Print from Stored Print after selecting your user name, the following prompt is displayed:

Use the buttons on the operator panel to enter the 12-digit password associated with your confidential job. As you enter the password, the password you entered is displayed to ensure confidentiality.

If you enter an invalid password, the message Incorrect Password appears. Wait three seconds, or Press or Cancel to return to the screen for user selection.

When you enter a valid password, you have access to all print jobs matching the user name and password you entered. The print jobs matching the password you entered appear on the screen. You can then choose to print or delete jobs matching the password you entered. (See "Printing and Deleting Held Jobs" for more information.)

NOTE: The printer holds the job until you delete it by using the operator panel or you turn off the printer.

NOTE: When you select Del after Print, the held job is automatically deleted after printing.